In this blog you will know about JSS 0251 and JSG0308 documentation format normally asked by the Army/NAVY/IAF.
Which documents are to be designed in JSS 0251 and which documents in JSG 0308 and what are the differences.
You will also know print settings of Documents
What is JSG 0308: 2017 (Second Revision)?
The JSG 0308: 2017 format has been prepared with a view to meet the needs of the three services in bringing out standardised departmental guide for preparation of Illustrated Part List (IPL) and User Hand Book (UHB) for Engineering Equipment.
This JSG has been prepared by Engineering Equipment Standardisation Sub Committee on the authority of Engineering Equipment Standardisation Sub Committee, Ministry of Defence.
The JSG 0308: 2017 (Second Revision) was first prepared in the year 2005, it was revised in the year 2012 is revision of JSG 0308: 2012 (Revision No. 1) and supersedes the same.
This JSG 0308: 2017 is used for preparation of illustrated part list and user hand book.
- The layout of illustrated part list will enable user to identify item correctly with correct Part No., Nomenclature and Quantity to be demanded.
- The layout of user hand book enables user to handle the equipment from its commissioning to its service/storage life so that the equipment is always ready for use.
What is JSG 0308: 2017 how is different from JSS 0251-01: 2015?
Both JSG 0308: 2017 and JSS 0251-01: 2015 standards which are defined by sub committees of the Defence Authorities.
They aim to have standard for every OEM to follow the same document structure which will enable user to understand the equipment, Handling procedures and identify items (Parts List) correctly, ensure all the required data is furnished in a specific format required.
Both JSG 0308: 2017 and JSS 0251-01: 2015 standards provide the formats of the contents to be provided and defines the structure of the content to be provided in the documents.
For Example, it is defined that a specific document should have the specific chapters with the defined topics to be covered in that chapter along with the formats of the content to be placed (Imaged, Drawings, Tables, Text etc…) for the preparation and production of technical publications of the equipment required to be supplied by OEMs or Manufacturers.
Which documents can be prepared in JSG 0308: 2017 and JSS 0251-01: 2015 standards?
The documents will be prepare based on the End User requirements. The standard requirement to be specified by your End Client in your RFQ / PO, to which defence organisation you are going to submit the documents.
The JSG 0308: 2017 (Second Revision) is the Joint service Guide on Illustrated Part List (IPL) and User Hand Book (UHB) for Engineering Equipment.
The JSS 0251-01: 2015 (Revision No. 2) is the Joint Services Specification on procedure for preparation and production of Technical Publications for Electronic and Electrical Equipment.
As mentioned in JSS 0251-01: 2015 (Revision No. 2) the Technical Publications normally to be supplied by Design Authority/Manufacturer are:
- Design Specification
- User Handbook (UHB)
- Technical Manual (TM)
- Procurement Drawings
- Packaging Specification (Wherever necessary)
- List of Components
- List of Carried Spares
For Naval Requirement
- List of Onboard Spares
- List of Installation Spares
- Engineering Support Package
- List of Accessories
- List of Special tools, Test equipment, Jigs & Gauges.
- Training Package
- Training Aggregates.
As per the above mentioned information if mentioned in your REQ the Illustrated Part List (IPL) / Illustrated Spare Part List (ISPL) and User Hand Book (UHB) will be made in JSG 0308: 2017 format andRemaining documents will be as per JSS 0251-01: 2015.
The formatting of the documents will be made based on the End Client requirements as specified in the RFQ / PO.
Description of the documents as per JSS 0251-01: 2015 (Revision No. 2)
Design Specification:
It describes the technical characteristics of the equipment as a whole and those of the Assemblies/Sub Assemblies which have to be provided as spares. It prescribes the acceptable limits of performance based on the measured performance of the Models B/C and early production models. It includes specific tests to be carried out and environmental requirements. In case the specification for Assembly and Sub Assembly or their test procedure cannot be given in the Design Specification for the main equipment, this will then be supplied by Design Agency (DA) as and when required or when these Assemblies and Sub Assemblies are ordered separately as spares.
User Handbook:
This book accompanies the equipment at all times. It contains all the information that would be required by the operator to understand the functioning of the equipment, to operate it, carry out routine maintenance and checks and simple fault diagnosis and rectification. It lists out all precautions that should be observed while using the equipment. It also contains the list of accessories, carried spares and tools that form part of the complete equipment and are used with it.
Technical Manual:
It contains all the necessary information required by the technicians in the Maintenance Organisations to service, repair and overhaul the equipment. It also contains circuits, block diagrams and pictorial views to explain various parts of the equipment.
Part IV of the Technical Manual shall include identification of all active & passive electronic components by means of layout diagrams. It shall also include identification of mechanical/electrical components of all electrical and mechanical assemblies by means of blowups, photographs, isometric views or line diagrams, taking into consideration the cost effectiveness.
Procurement Drawings:
The procurement drawings consist of the minimum number necessary to specify what is required as a finished product (including accessories for various roles) and are supported by written specification where necessary. The drawings should contain sufficient information, for the purpose of procurement, acceptance inspection, identification and allotment of Cat No. to the equipment, accessories and separately demandable components.
Packaging Specification:
This specification gives the data relating to the packaging requirements of the equipment for long time storage in addition to the protection against transportation hazards.
List of Components:
The list should contain all separately demandable components with adequate data for the purpose of identification and allotment of Defence stores catalogue numbers to the components and to initiate Qualification Approval activities.
List of Carried Spares:
It contains recommended list of essential spares which are required to be issued along with each equipment to the user.
- For Naval equipment only the list of carried spares will be in two parts:Onboard spares.
- Onboard spares.
- Installation spares.
Engineering Support Package:
The Design Authority is required to recommend a list of spares for two years maintenance and one overhauling of 10 equipment based on their knowledge and experience of the design and development of the equipment.
List of Accessories:
This contains list of accessories and ancillary stores which are required for installation/operation of an equipment or system in the desired role.
List of Special Tools, Test Equipments, Jigs and Gauges:
It contains list of tools, test equipments, jigs and gauges peculiar to the equipment which are required for alignment, repair and maintenance of the equipment but are not normally available in a workshop.
Are there any specific quality standards or paper specifications we need to adhere to for printing the manuals?
Front Cover Page / Binding (Printed on a thicker paper or card) includes:
- Code No and date of publication, if any
- Title of Publication
- Title of Equipment with DS Cat. No, if any
- Security classification, etc
Paper Sizes: Paper used for printing shall be 80 gm (nominal) or more.
User Handbook:
a) 220 mm x 140 mm (for Man pack equipment)
b) 280 mm x 216 mm (for other equipment)
c) 297 mm x 210 mm (for Ammonia/Xerox Prints) A4
d) 280 mm x 220 mm (for Loose leaf bound books) (Optional)
Technical Manual:
a) 280 mm x 216 mm
b) 297 mm x 210 mm (for Ammonia/Xerox Prints) A4
c) 280 mm x 432 mm (for Drawing books)
d) 297 mm x 420 mm (for Drawing books Ammonia/Xerox printed). A3
297 mm x 210 mm – A4 (For all the Below)
Design Specification
Packaging specification,
List of Components,
List of Carried Spares,
Engineering Support Package,
List of Accessories and
List of Tools, Test Equipment,
Jigs and Gauges.
Printing of the Documents:
User Handbook and Technical Manual
- User Handbook and Technical Manual as approved will be printed and supplied by the manufacturer in required quantities to the satisfaction of Quality Assurance Authority as stipulated in the contract.
- Where the equipment is directly imported and supplied and/or manufactured under licence, User Handbook/Technical Manual/other publications are reproduced and supplied in the same format/size as they are received from collaborators.
- Printing will be done only in Black ink except for the following which will be printed in Red ink:
- Security classification & Repair/Replacement Instructions on Title & Cover Pages and
- Safety Warnings/Hazards in the preliminary pages
- Paper used for printing shall be 80 gm (nominal) or more.
- Where the quantity on order for UHB/TM is small, i.e. about 100, any viable method may be used to supply printed copies.
- Design Authority will supply Design Specification, Procurement Drawings, Packaging Specification in required quantities to the concerned agencies. Design Specification and Packaging Specification need not be printed. Typed/Cyclostyled/Ammonia /Xerox copies will do for the same. Cloth negative or any other transparency of original size of drawing which can be amended and maintained and suitable for reproduction in ammonia printing machine of the procurement drawing will be supplied by the Design Authority to the Quality Assurance Authority along with 3 or 4 Blue print copies as desired by Quality Assurance Authority.
The following documents may not be printed. These may be typed/cyclostyled/ Xeroxed in required quantities:
- List of Components
- List of Carried Spares
- Engineering Support Package
- List of Accessories
- List of Special Tools, Test equipment, Jigs and Gauges.